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NOTICE OF RECORDING:

In light of the significant increase in the use of video and audio conference platforms to facilitate public consultations, virtual consultations may  be recorded by Toronto District School Board (“TDSB”). TDSB staff considering recording video- and audio-conference-based consultations must consider TDSB’s statutory obligations related to the collection and use of personal information. TDSB is obligated to collect, use, disclose, store and dispose of personal information in accordance with Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56 (“MFIPPA”)

Privacy Concerns

TDSB staff will make every effort to protect recordings by making reasonable physical, and technical security arrangements against such risks as unauthorized access, collection, use, disclosure, or disposal. Web conferences do have the potential to put the participants in the position of having their personal information recorded, through their name, image, voice  and other identifiable information.

Participants do have the right to not have their image or other personal information recorded. For example, participants may choose to have their cameras off and use the chat pod  to participate in discussions rather than using audio responses.

Why Record?

Recordings allow participants to review the session or share with participants who were not able to attend public consultations. Participants can benefit from recordings by being able to review the discussions as needed and to stay updated with any consultations missed due to absence.

Using Caution

When public consultations are being recorded, please ensure that you are aware of what is in your background in order to not reveal too much personal information about yourself. Consider blurring your background.

Disclosure

Disclosure of personal information is not authorized to any third parties unless expressly provided for under MFIPPA. For example, a recorded online session or activity shall not be disclosed by posting it on a third party website or a YouTube channel if personal information was collected during the recording.

TDSB Policies and Procedures

All recordings are subject to MFIPPA, as well as TDSB Policy P094 - Freedom of Information and Protection of Privacy, TDSB Procedure PR676 - Freedom of Information and Protection of Privacy, TDSB Procedure PR731 - Virtual Consultations  and other applicable TDSB policies and procedures, which are available at https://www.tdsb.on.ca/About-Us/Policies-Procedures-Forms.

Notice of Collection and Use of Personal Information:

Personal information on this form is collected under the authority of sections 58.5(1), 169.1-173, 302 of the Education Act, R.S.O. 1990, c.E.2 (the “Education Act”) and O. Reg. 612/00: School Councils and Parent Involvement Committees under the Education Act and will be used by Toronto District School Board (“TDSB”) to support the development and implementation of TDSB's programs, services, and policies; inform the public about TDSB’s key issues and their implications; and uphold TDSB’s commitment to parent and community engagement in decision-making at TDSB. This information is retained in accordance with Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56 and may be disclosed to TDSB and school staff and public consultation participants in order to administer the above purposes. Questions about the collection may be directed to the Senior Manager of Planning, 1 Civic Centre, Ontario, M9C 2B3 or at planning@tdsb.on.ca or by telephone at 416-394-PLAN (7526).

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