What is Personal Information?
Personal information means recorded information about an identifiable individual, including:
- information relating to the race, national or ethnic origin, colour, religion, age, sex, sexual orientation or marital or family status of the individual,
- information relating to the education or the medical, psychiatric, psychological, criminal or employment history of the individual or information relating to financial transactions in which the individual has been involved,
- any identifying number, symbol or other particular assigned to the individual,
- the address, telephone number, fingerprints or blood type of the individual,
- the personal opinions or views of the individual except if they relate to another individual,
- correspondence sent to an institution by the individual that is implicitly or explicitly of a private or confidential nature, and replies to that correspondence that would reveal the contents of the original correspondence,
- the views or opinions of another individual about the individual, and
- the individual’s name if it appears with other personal information relating to the individual or where the disclosure of the name would reveal other personal information about the individual.
Does the TDSB need to give notice that it is collecting personal information?
limited exceptions, TDSB must provide a
notice of collection every time personal information is collected. The notice of collection
must be made available to individuals prior to collecting personal information.
What must always be included in a notice of collection?
The notice should state:
- the legal authority for the collection;
- the principle purpose(s) for which the personal
information is collected and intended to be used;
- the title, business address and telephone number of
a person employed by TDSB who can answer questions about the collection.
If a parent/guardian submits their personal information to register a student at the
beginning of the school year,
can school staff
use their personal
information for a different purpose?
Under MFIPPA, TDSB may only use personal
information for the purpose for which it was collected, or for a consistent
purpose (the one which the parent/guardian or student would reasonably expect).
For example, if the information was originally collected by TDSB for the
purpose of educating students, TDSB is not allowed to use this information for
any other purpose that is not consistent with the purpose of educating students.
If a student has a
medical condition, is it permissible to post this information in a publicly available area,
such as a gym or library?
conditions and student medical information are considered personal information
under MFIPPA and personal health information under
Information Protection Act, 2004
, S.O. 2004, c. 3, Sched. A. Student
medical information cannot be posted in a publicly available area. If a student
has a medical condition, that information should be stored in a secure location
and not be made publicly available.
students with anaphylaxis, diabetes, and asthma,
form 536B, Management of Emergency Medical
is to be posted in a non-public
area of (e.g. staff room and/or school office, etc.) and the Teacher’s Day
If a police officer requests access to student’s personal information, can that information be disclosed?
student’s personal information cannot be disclosed to any person other than the
individual to whom the information relates. This includes law enforcement. The
only disclose a student’s personal information to law
enforcement in the following circumstances:
an official court order, search warrant, subpoena and/or production order
aid a police investigation where: (1) the request is for specific information;
and (2) the request is in the context of a specific law enforcement
the health and safety of an individual may be jeopardized.
PR698 - Police-School
or contact TDSB Legal Services.
a new application program or software is released and has many tools and
features that allow school staff to provide for the variety of instructional
and academic supports more efficiently, is it permissible for teachers to begin
using this program or software?
use of online digital learning tools can be valuable to staff, students, and
families, but it is important to consider the risks of their usage in order to
protect the privacy of TDSB students. For example, if staff begin using an application
and it gets hacked, the information is now compromised and could put the
privacy of TDSB students, staff, and TDSB at risk. TDSB has a list of supported
digital learning environments and tools that have trusted security measures and
safeguards in place. We strongly encourage the use of these
applications, sites, and tools:
- Google Classroom
- G Suite for Education (Google Apps)
- Google Sites
- Brightspace (Desire2Learn)
- Academic Workspace
If a former student contacts a school to request a teacher’s phone
number, is it permissible to provide the student with the teacher’s contact information?
work within a professional capacity, and therefore, their TDSB e-mail and phone
number are not considered personal information. However, it would not be
permissible to provide a student with the teacher’s personal phone number
As an example, if a student’s marks are slipping as a result of their
parent’s divorcing or other family issues, is it permissible to share this
information with another teacher so they can receive extra academic support?
sharing this information with a colleague within TDSB for the purpose of
providing some extra help and support to the student is permissible, as this
sharing pertains to the improvement of the student’s education. However,
personal information about the student’s lives should be shared sparingly and
only when compelled by law or in the case of helping students and serving their
school’s focus remains, as always, the best interests of the child.
If a parent/guardian requests the telephone number of another
parent/guardian whose child is in their child’s class, is it permissible to
provide that information?
that information is considered personal information and shall not be shared
with another individual without obtaining the express consent of the individual
to whom the information relates.
Media Release Consent
following consent form has been created for use by TDSB and school staff to
obtain consent when taking photos, videos or audio recordings of students at
TDSB events or for the purpose of posting on the TDSB website, posting in
schools, posting on social media sites and/or for broadcasting on television or
radio as determined by TDSB:
TDSB Student Media Release Consent
TDSB is committed
to respecting students’ privacy and protecting their personal
information. Protecting personal information has never been more
important, especially at a time of rapidly changing technology and digital
transformation. At all times, your personal information will be stored and
protected in accordance with the TDSB privacy requirements, including the
Freedom of Information and Protection of Privacy Act.
information regarding protecting student privacy please contact TDSB Freedom of
Information and Privacy Office directly by email at