Toronto District School Board

External Research Application and Guidelines

The Toronto District School Board's External Research Review Committee (ERRC) reviews requests from external individuals and/or organizations applying to conduct research in TDSB schools. This review process ensures that proper procedures and guidelines are followed in conducting research. Once applications have been approved, the final decision to participate rests with individual school principals. Staff, students, and parents also have the right to decide if they wish to participate.

Deadline for Applications ERRC Meeting Dates
September 7, 2017 September 22, 2017
October 12, 2017 October 27, 2017
November 23, 2017 December 8, 2017
January 18, 2018 February 2, 2018
March 15, 2018 March 29, 2018
April 26, 2018 May 11, 2018

Please note: Nine collated copies of the application and all relevant attachments must be received by the application deadline dates listed above in order to be placed on the agenda for review.

The following documents can be downloaded from this page:


For external applicants who require Police Checks for research involving student contact

Toronto Police Services (TPS) accepts police check application forms that have been picked up in person at the TDSB Police Reference Check Office and they will conduct full disclosure/ vulnerable sector screenings for those applicants who live in Toronto. Applicants who reside outside of Toronto would need to get their full disclosure/vulnerable sector screening done via police services in their own jurisdiction based on their home address.

Please be aware that once police check clearance is obtained, the original documentation must be presented in person at the Board’s PRC office together with photo I.D. for proper verification and entry into the TDSB system.  They do not accept scanned or photo-copied versions. The TDSB Police Reference Check Office is located at 17 Fairmeadow Ave (Room 107), Toronto, M2P 1W6.

For more information about police check application procedures or general inquiries, the TDSB Police Reference Check Office can be reached at 416-393-0759 or by email at or

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